| DAY | TIME (JST) | WAYPOINT & PURPOSE | STEWARDS | STATUS | TRANSIT, FOOTWEAR & STEP-FREE MOBILITY | PIN |
|---|---|---|---|---|---|---|
| DAY 1 | 16:00 - 18:00 | Venue Access & Dual Staging Kyutei Keikojo & Kyojima-eki • Advance load-in |
Sophia • Dawson • Nicholas • Max | [STAGED] | 2-45-9 Yahiro; kitchen inspection; advance load-in of Saturday art equipment; mic & speaker audio check. | 📍 MAP |
| DAY 1 | 18:00 - 18:30 | Guest Arrival & Welcome Drinks Kyutei Keikojo • Reception & check-in |
Dawson | [CONFIRMED] | Door greeting, coat check, opening drinks & snacks, soft interaction around Kokechan prototypes. | 📍 MAP |
| DAY 1 | 18:30 - 18:45 | Informal Welcome Address Kyutei Keikojo • Host opening remarks |
Sophia | [CONFIRMED] | Symposium vision framing; acknowledging Kyojima hosts and KocoGarden; weekend run of show review. | 📍 MAP |
| DAY 1 | 18:45 - 20:15 | Community Welcome Dinner Kyutei Keikojo • Family-style dining |
Sophia • Dawson • Nicholas | [CONFIRMED] | Freshly prepared pasta, communal dining for 20–30 guests; storytelling and cross-disciplinary mingling. | 📍 MAP |
| DAY 1 | 20:15 - 21:00 | Networking & Saturday Teaser Kyutei Keikojo • Tea & dessert |
Chris • Sophia | [CONFIRMED] | Casual tea/dessert service; preview of Saturday's walking tour and speaker sessions; informal connections. | 📍 MAP |
| DAY 1 | 21:00 - 21:45 | Kitchen Teardown & Refuse Sorting Kyutei Keikojo • Venue reset |
Max • Dawson • Chris • Nicholas | [STAGED] | Wash preparation area; sort refuse into designated indoor bins; lock venue securely for Saturday. | 📍 MAP |
| DAY 2 | 12:00 - 12:45 | Doors open: Meet & Greet Welcome refreshments & art browsing |
Gaeun • Liu • Crew | [CONFIRMED] | 3-50-12 Kyojima; Tobu Hikifune Sta 6m walk / Keisei Hikifune 7m; street-level accessible threshold. | 📍 MAP |
| DAY 2 | 12:45 - 13:00 | Welcome & Day 2 Framing Opening orientation & vision by Sophia |
Sophia • All Hosts | [CONFIRMED] | Ground floor assembly; printed agendas in EN/JA; hearing amplification available. | 📍 MAP |
| DAY 2 | 13:00 - 13:50 | Fireside Chat: Network as Artwork Max interviews Steve & open Q&A |
Max • Steve | [CONFIRMED] | Main hearth stage; bilingual Q&A support; live documentation audio recording. | 📍 MAP |
| DAY 2 | 13:55 - 14:40 | Chat: CaaS: Community as Service Max & Sophia dialogue on community models |
Max • Sophia | [CONFIRMED] | Presentation screens active; tactile community infrastructure case studies. | 📍 MAP |
| DAY 2 | 14:40 - 15:00 | Refreshments & Transition Break Afternoon tea & corridor conversation |
Hospitality Crew | [CONFIRMED] | Tea bar, local Sumida sweets; step-free garden walkway; restroom transition. | 📍 MAP |
| DAY 2 | 15:00 - 15:30 | Speaker Block 1: Worldbuilding Design & narrative: Ben & Sophia |
Ben • Sophia | [CONFIRMED] | Visual studies projected; woodcraft artifact display; comfortable bench seating. | 📍 MAP |
| DAY 2 | 15:40 - 16:15 | Speaker Block 2: Guy-San Kyojima-eki space history & memory |
Guy-san • Hosts | [CONFIRMED] | Archive architectural drawings exhibited; timber preservation Q&A. | 📍 MAP |
| DAY 2 | 16:20 - 16:30 | Tour Assembly & Group Briefing Gathering at Kyojima-eki threshold |
Goto-san • Guides | [CONFIRMED] | Handout maps distributed; group splitting (max 12 per guide); umbrella standby. | 📍 MAP |
| DAY 2 | 16:30 - 18:00 | Kyojima Neighborhood Tour Guided nagaya walk with Goto-san |
Goto-san • Guides | [CONFIRMED] | Level paved alleys; flat gradient; step-free options; quiet footwear recommended. | 📍 MAP |
| DAY 2 | 18:00 - 19:00 | Evening Refreshments & Networking Community toast & social lounge |
Sophia • All Hosts | [CONFIRMED] | Lounge seating; local snacks & beverages; ambient background soundscape. | 📍 MAP |
| DAY 2 | 19:00 - 19:30 | Kyojima Local Artist Series Artist showcase & community dialogues |
Goto-san • Artists | [CONFIRMED] | Local artisan showcase; open Q&A; evening reception concludes at 19:30; 19:30-20:30 internal cleanup & Sunday TAC prep. | 📍 MAP |
| DAY 3 | 10:00 - 12:00 | Equipment Transportation Move Kyojima ➔ Central Staging Apartment |
Nicholas • Max • Carol | [STAGED] | Pack artwork and prototype crates in Nicholas vehicle; transfer to central apartment near TAC. | 📍 MAP |
| DAY 3 | 12:00 - 15:00 | Final Checks & Team Bonding Central Staging Apartment • Core team |
ALL CORE MEMBERS | [CONFIRMED] | Speech rehearsals, slide checks, clicker test, printing leaflets, team camaraderie. Steve vehicle transit. | 📍 MAP |
| DAY 3 | 17:00 - 18:00 | TAC Early Access & AV Setup Tokyo American Club • Private dining room |
Max • Dawson • Carol • Steve | [CONFIRMED] | Front desk arrival; inspect room layout; connect HDMI/USB-C; test sound/projector; placecards on 2 dietary seats. | 📍 MAP |
| DAY 3 | 18:00 - 18:20 | Guest Arrival & Welcome Cocktails TAC B1 Main Lobby ➔ Private room |
Dawson • Carol | [CONFIRMED] | B1 lobby greeting, coat check, escort guests to private room; Club Standard Drink Package (18:00–20:00). | 📍 MAP |
| DAY 3 | 18:20 - 18:30 | Short Welcome Presentation Private Dining Room • Sophia opening |
Sophia | [CONFIRMED] | Welcome presentation: intersection of Art & Tech, previewing kokechan.com and notalightfield.com. | 📍 MAP |
| DAY 3 | 18:30 - 19:15 | Plated Dinner: First Courses Private Dining Room • Signature course |
Max • Dawson • TAC Staff | [CONFIRMED] | Plated dinner (18 regular, 2 dietary: gluten/dairy-free, no pork); casual dining & table conversation. | 📍 MAP |
| DAY 3 | 19:15 - 19:45 | Keynote, Slides & Video Showcase Private Dining Room • Project narrative |
Ben • Sophia | [CONFIRMED] | Speeches: The creation journey of Kokechan, local craft, and omotenashi. Cue TAC staff for dessert. | 📍 MAP |
| DAY 3 | 19:45 - 20:15 | Kyojima Preservation & Donation Private Dining Room • Cultural giving |
Goto-san • Chris | [CONFIRMED] | Kyojima cultural preservation speech; invite donor support; explain donation procedure and bank details. | 📍 MAP |
| DAY 3 | 20:15 - 21:00 | Third Hour Drinks & Closing Remarks Private Dining Room • Closing gratitude |
Sophia • All Stewards | [CONFIRMED] | Closing gratitude by Sophia, final toast, and informal mingling. Standard bar package cutoff at 20:00. | 📍 MAP |
| DAY 3 | 20:45 - 21:15 | Teardown & Final Bill Review Private Dining Room • Operations wrap |
Max • Dawson • Carol • Steve • Sophia | [STAGED] | Pack presentation laptop, materials, display artifacts; final bill review with Yukina Benjamin (TAC). | 📍 MAP |
| DAY 3 | 21:00 - LATE | Celebratory After-Party Nearby Azabudai Venue • Celebration |
ALL MEMBERS & ATTENDEES | [CONFIRMED] | Post-event celebration and drinks at a nearby venue in Azabudai! Open to all members and friends. | 📍 MAP |
| DAY 4 | 09:30 - 12:30 | Ooka River SUP & Walk Hinode Pier • 2.2km canal survey & walk |
Sophia • Guides • Yuka | [CONFIRMED] | Hinodecho Sta. (Keikyu) 3m walk (240m); dry bags & life vests fitted; parallel flat riverside walk available. | 📍 MAP |
| DAY 4 | 12:30 - 18:30 | Koganecho Viaduct Studios KocoGarden lunch & archive handover |
Liu • Ryo • Sophia | [STAGED] | Koganecho Sta. North Exit: 3m walk (220m); flat waterside promenade; Keikyu express to Shinagawa (32 min). | 📍 MAP |
| TRANSIT | ALL DAYS | Intercity Rail Thru-Service Asakusa Line / Keikyu / Keisei thru-corridor |
All Transit Stewards | [IN TRANSIT] | Step-free verified; Tobu Hikifune East Exit (7m) vs Keisei Hikifune (9m); Kamiyacho Exit 2 flat route. | 📍 MAP |
MUSE
*purrs at 26 Hz* Relay watched rainwater ripple in the Kyojima alleyway and scratched out an ink study of Navier-Stokes vortices curling around a tiny folded paper boat.